Summary

Thursday, 25 October, 2012

In chapter 1, I learnt about human resource recruiting and staffing that includes the online recruitment. The online recruitment objectives that need to be emphasized which are cost of the filling job opening, speed of filling job vacancy, psychological contract fulfillment, employee satisfaction, and retention rates, quantity, quality, and diversity of applicants.  

In chapter 2, I studied about the information and competitive advantage. There are five competitive forces that influences the competition structure which are rivalry of competitors within its industry, threat of new entrants, threat of substitutes, the bargaining power of customers and suppliers. The factors that influenced the achievement of competitive advantages also I cover it. 

Chapter 3 discussed web-based employee self service. The introduction of ESS has been clarified by explaining the usage of this system. Besides, it also included the advantage of this system such as give benefit to the employees the information that relate to the company and the employer also can directly get the various type of documents easily from ESS. (167 words)

CHAPTER 3: WEB-BASED EMPLOYEE SELF SERVICE

Thursday, 25 October 2012

There are two types of self-services which are employee self-service (ESS) and manager self-services (MSS). But here, I would like to discuss only on the employee self-service. O’Brien (2003) classified employee self-service as the intranet applications that give opportunity to the employees to look about the personal information and other things like HR Policies, and safety requirements (Kavanagh et al, 2011). Besides that, employees can also create, display, change and add up their own data in the intranet used at their enterprise (SAP AG, 2001). For your information, ESS is available 24 hours a day and it can be easily accessed as long as you have the internet connection.

We can say that this ESS looks like the UTM aims web, or we often refer it as students’ portal. So, via this aims web, the students are able to check on their account, personal information, result, and any advertisement. By using this, it will give benefit to the employee itself and also the HR Professional. This is because, when all of the informations are available in that system, the employees have to just update or change the information through online without having to go to the HR department. 

Other advantages stated by IBM Business Consulting are by using the ESS, the organization can save their budget and the employees easily get the information through the ESS without the human intervention. By using this system, it will increase the employees’ satisfaction in terms of the working environment, productive and engage in any organization activity.

Not only that, as mention by Reilly. P & William (2003), by using ESS, the manager can download the important documents like job evaluation questionnaire, format of job description, or the performance appraisal. While employees also can book training course and apply for the job vacancy in the company. 

From my opinion, this web-based self service should be implemented in all company as it brings a lot of advantages to the organization itself. It is more advanced and easier to use rather than using traditional method which costs a lot of time. But, remember that, all technology that you use will have their weaknesses like the system will become slow and ineffective when the internet connections are not too strong. Sometimes, when you forget to log out, other people can easily hack the account and take your information. So, be careful for that thing. (397 words)

References 

• Kavanagh, M.J, Thite Mohan, and Johnson, R D (2012). Human Resource Information System: Sage Publication Ltd. United Kingdom. 

• O’ Brien. J. A (2003). Introduction to Information Systems: Essentials for the e-Business Enterprise. New York

• Reilly, P.A., William, T (2003). How to get best value from Hr: The shared services Option. United States: Gower Publishing Company. 

CHAPTER 2: INFORMATION AND COMPETITIVE ADVANTAGES

Thursday, 25 October 2012 

What is actually meant by competitive advantages? Based on McLeod et al (2007), they classified competitive advantages as the used of information to make sure they are standing at the same level as other competitors in the marketplace area. Nowadays, the use of technology has become wider and we can say that everybody is relying on the technology to gain any information. 

According to O’Brien (2003), when the company uses information technology, they need to plan a strategic role of information system in order to make sure that the company is able to get the competitive advantage in terms of developing the product, services and capabilities. Below are five competitive forces mentioned by O’Brien that influences the competition structure:

• Rivalry of competitors within its industry
• Threat of new entrants
• Threat of substitutes
• The bargaining power of customers
• The bargaining power of suppliers

So, in order to make sure that the company can achieve the competitive advantage, they must ensure that all of these aspects are followed: 

• Cost leadership strategy –put the product and services in the lower price.

• Differentiation Strategies – develop new IT features to differentiate the product and services 

• Innovation Strategy – create and develop the new product and services that related to the IT components other than putting the quality as the important things that must be acquired. 

• Growth Strategies – to expand the management of regional and global business by using IT and also must always aware on the demand of current market level. 

• Alliance Strategies – to gain the relationship between the important people like customer in order to develop the information system. 

All of this I have learnt in the HRIS class, but it will be much easier to understand and apply if we can observe it in the real situation. So, it is recommended to have a discussion about the issues that happened in nowadays world as we will be able to identify whether there is any different competitive advantage or not. Besides, by learning about history, we will not repeat the same mistakes that have been done because we already know the negative impact of doing it. (361 words)

References

• McLeod. R, Jr., Schell, P. (2007). Management Information System, Prentice Hall, Inc

• O’ Brien. J. A (2003). Introduction to Information Systems: Essentials for the e-Business Enterprise. New York

CHAPTER 1: HUMAN RESOURCE RECRUITING AND STAFFING

Thursday, 25 October, 2012

Recruiting process is one of the processes in Human Resource Management. So, what is meant by recruitment? Based on Giri (2008), recruitment can be defined as the process of attracting applicant and the right candidate will be chosen to be proceeding to the next stage that we called as interview which is in selection process. 

The recruitment processes are divided into internal and external recruitment and if the organization wants to save their budget, they would better hiring people from inside rather than outside. In the Human Resource Information Systems’ s book written by Kavanagh et al ( 2011), it mentions about the recruitment objective that need to be emphasized when using the online recruitment. There are:

• Cost of the filling job opening – when used the online recruitment, it will save your budget rather than using traditional method but the number of applicant will become increase because it is much easier to use online recruitment.

• Speed of filling job vacancy –any of the job vacancy will be shown in the company’s website. So, the candidate will only need to click on the website and fill in the form and send the resume. Thus, it makes the process of fulfilling the job vacancy becomes much easier.

• Psychological Contract fulfillment, Employee Satisfaction, and retention rates – From Argyris (1960), psychological contract (PS) looks like mutual respect between two parties (workers and employer). It is related to each other because when PS is positive, they will be satisfied to their work and tend to be loyal to that respective company.

• Quantity, Quality, and Diversity of Applicants – online recruitment have the tendency to get the higher number of applicants and the recruiter must screen which candidate have the qualification and skills that is needed by the organization. Other than that, the diversity in terms of the gender, age, and region will be found in the list of the applicants. 

So, the information I learnt and gained about this will surely be useful for me especially when I work for big companies like PETRONAS, IRDA and others. Nowadays, everything is said to be at the end of your fingertips and the technologies are even spreading to the rural areas. The knowledge about this must be owned by all HR professional including the students who wish to become an HR professional in the future (391 words).

References

• Argyris, C.(1960).Understanding organization behavior. Homewood, II : The Dorsey. Press, Inc. 

• Kavanagh, M.J, Thite Mohan, and Johnson, R D (2012). Human Resource Information System: Sage Publication Ltd. United Kingdom. 

My Self

Thursday, 25 December 2012

Bismillahirrahmanirrahim. Assalamualaikum and welcome to my blog. 

My name is Fatin Izzaty binti Mohd Hanaffi. I was born on 26th December 1991 at Hospital Kajang, Selangor. I have 4 siblings including me and I am the 2nd one which is the only girl among them. I further my studies to Johor Matriculation College in Tangkak within 1 year, I enter Universiti Teknologi Malaysia (UTM), Skudai, studying in Bachelor Degree of Science of Human Resource Development (SHR) until now. So, I am hoping that I can develop my potential and soft skill other than succeeding in my studies with 1st class honour in Bachelor Degree of Human Resource Development during 2014. InsyaAllah. 

Actually, Human Resource Information system (HRIS) is one of the subjects that I learn in this semester. Learning about HRIS is very interesting because we can know something about the systems. In the simply word, HRIS is used to manage the human resource in organization by referring the design of computerized systems. So, if you want to know more deep about HRIS, continue reading and follow my blog. Enjoy your reading~ (182 words).